These procedures are governed by the Conferral and Graduation Policy.
2.1 These procedures ensure that the integrity of coursework awards conferred by Australian Catholic University (ACU) is maintained and safeguarded by prescribing the process for rescission or revocation of an award.
3.1 The following matters are excluded from the scope of these Procedures:
a) amendments which do not have an impact on the course nomenclature, such as change of major; b) revocation of higher degrees by research; and c) the revocation and relinquishment of honorary degrees.
In this procedure:
Award Conferred is where an award has been formally conferred under the authority of Senate.
Award Recommended is where an award has been approved for conferral.
Rescission is where an award is cancelled due to an administrative error.
Revocation is where an award is cancelled due to fraud or misinformation.
5. Rescinding an award due to administrative error
5.1 An award recommended or award conferred may be rescinded where an administrative error has been made in the process of assessing and/or communicating a student’s eligibility for course completion and award conferral.
5.2 If a staff member identifies that an award recommended or an award conferred may need to be rescinded, they should initially consult with the Course Coordinator who will investigate the matter.
5.3 If the Course Coordinator assesses that the award recommended or the award conferred should be rescinded, they must advise the Head of School or equivalent who will consult with the National Manager, Enrolments and Scholarships (E&S) to determine:
a) where the administrative error has occurred; b) whether the student has been issued an academic transcript verifying that they have completed the award; and c) whether an award has been conferred and a testamur has been issued.
5.4 In cases where rescission is required, a memorandum must be issued by:
a) the Head of School in the case of a School or Faculty error; or b) the National Manager, E&S in the case of a Student Administration error
for endorsement by the Executive Dean and approval by the Chair, Academic Board.
5.5 The memorandum requesting rescission must:
a) be titled either:
i) 'Rescission of a Recommendation for Award Completion’; or ii) ‘Rescission of Award Completion and Conferral’.
b) explain the reasons for the decision to rescind the award conferred, or award recommendation;
c) where a new award is to be conferred, the recommendation for completion in the new award;
d) contain a section for endorsement by the Executive Dean and approval by the Chair, Academic Board:
i) to rescind the award recommended or the award conferred; and ii) for any new award recommended.
e) be copied to the:
i) Academic Registrar; and ii) National Manager, Graduations and Protocol; and iii) National Manager, E&S in the case of a School or Faculty error; or iv) the relevant Head of School and Course Coordinator in the case of a Student Administration error.
5.6 If the award has been conferred, the Chair, Academic Board will rescind the award conferred by Executive Action, and report this action to Academic Board for ratification.
6. Revoking an award that has been awarded as a result of fraud or misinformation
6.1 An award recommended, or award conferred, may be revoked where a determination has been made under the Dealing with Instances of Falsified, Fraudulent or Misleading Documentation Policy, that the award has been conferred on the basis of fraudulent or misleading documentation.
6.2 To initiate the revocation of the award recommended, or an award conferred, the Academic Registrar must issue a memorandum to the Chair, Academic Board to revoke the award conferred or award recommended. This memorandum should:
a) be titled either:
i) ‘Revocation of a Recommendation for Award Completion’; or ii) ‘Revocation of Award Completion and Conferral’
b) and explain the decision for revoking the award recommended or award conferred
6.3 If the award has been conferred, the Chair, Academic Board will revoke the award conferred by Executive Action, and report this action to Academic Board for ratification.
7. Action by Student Administration
7.1 The National Manager, E&S will amend the student’s academic history on the student system.
7.2 Where a new award is recommended, the National Manager, E&S will retrospectively correct the student’s academic history on the student system, backdated to the date the original award was recommended or conferred.
7.3 Where an award conferred has been rescinded and a new award recommendation has been approved for conferral, the National Manager, Graduations and Protocol will:
i) submit the request for administrative conferral to the Vice-Chancellor for approval; and ii) issue the Testamur and Australian Higher Education Graduation Statement (AHEGS) to the student following receipt of the returned original documents to E&S in accordance with section 8.2(b).
8. Notification of decision
8.1 Where the rescission or the revocation of an award recommended or an award conferred is approved, the National Manager, E&S will notify the student that the University has:
a) rescinded the award recommended or the award conferred; or b) rescinded the award recommended or award conferred and has submitted a new award recommendation for conferral; or c) revoked the award recommended or award conferred.
8.2 The student will be:
a) notified of the reason(s) for the decision; b) be requested to return the Testamur and Australian Higher Education Graduation Statement (AHEGS) where issued, within 10 working days of receipt of the letter; and c) issued with a new academic transcript.
9.1 All decisions made under these procedures must be reported to the Academic Board via the Academic Administrative Committee.
9.2 If a rescinded or revoked award has been reported to the relevant Australian Government department as a conferred award, the National Manager, E&S will advise the Manager, Student Systems accordingly. The Manager, Student Systems will then report the change to the Australian Government department.
10. Record keeping
Records related to Rescission or Revocation of an Award will be maintained in accordance with the Records and Archive Management Policy and Records and Retention and Disposal Schedule of the University.