This policy has been developed in support of the provisions for the employment of Academic and Professional Staff on a fractional basis at ACU and in support of the University’s Transition to Retirement program.
2. Policy Statement
Fractional employment means employment for a fixed number of weeks in the year which is less than fifty-two (52) weeks of the year, for which all entitlements are paid on a pro rata basis calculated by reference to the time worked. Fractional employment may be on a continuing or fixed-term basis, may be full-time or part-time weekly hours, and may contain a reasonable probationary period that is directly related to the nature of the work to be carried out under contract.
3. Policy Purpose
This policy supports the fractional employment provisions at the University and sets out the administrative processes associated with fractional employment.
4. Application of Policy
This policy applies to the employment of continuing and fixed-term fractional staff at ACU.
In certain organisational units and Schools of the University, it may be possible for a staff member to work only during semester periods whilst still supporting educational delivery or relevant service delivery.
Prior to the beginning of each year, Nominated Supervisors who have fractional staff will advise Human Resources via Service Central of the hours per week, and the weeks the fractional employee will be required to work for the following year.
The Human Resources Directorate will confirm with the staff member in writing the hours per week, the weeks of work, the annualised fraction and total annual leave accrual for the forthcoming year.
Staff members employed on a fractional basis will be paid for work fortnightly as it is undertaken.
Staff employed on this basis are deemed to be on unpaid non-work weeks outside of the periods of paid employment. Whilst on non-work weeks, a staff member is not considered to have broken their service.
Recreation leave and long service leave will accrue during hours worked and not during non-work weeks.
Recreational leave will be paid in a lump sum in the fortnight following the last period of paid employment for the calendar year and the staff members recreational leave balance will be returned to zero.
Fractional employees will not need to apply for recreational leave on Staff Connect. Fractional staff members should apply for personal leave on Staff Connect as normal. Normally fractional employees should not be taking recreational leave during their weeks of work. In extenuating circumstances where this is required, the Nominated Supervisor should notify Human Resources via Service Central so the staff member’s annualised fraction and total annual leave entitlement for the year can be adjusted appropriately.
Fractional employees will receive an additional payment for annual leave loading based on their annualised fraction as detailed in the Recreation Leave (including Annual Leave) Policy.
5. Fractional Employment with Annualised Salary Payment
5.1 A continuing fractional staff member may apply to receive an annualised salary payment over a 12-month calendar year period by submitting a request before 1 December in any year to be paid the following year for the period 1 January to 31 December of that year based on the staff member’s annualised fraction of employment.
5.2 When a fractional staff member commences annualised salary payments, the staff member will receive equal fortnightly payments, every fortnight of the year, calculated according to their classification and annualised fraction (inclusive of annual leave).
5.3 A fractional staff member receiving an annualised salary payment will receive an averaged fortnightly amount not reflecting the exact hours worked in a fortnight.
5.4 Recreational leave will accrue fortnightly on the same averaged basis as the annualised salary.
5.5 When a fractional staff member, who is receiving an annualised salary payment is due to receive an increment, this will occur in the fortnight that the increment is due, subject to eligibility, and any further fortnightly payments in the annualised salary payment year will be paid at the higher rate.
A request to commence fractional employment must be submitted for approval by the appropriate delegated officer. Information on delegated officers for variation to employment fractions is available in the Delegations of Authority Policy and Register.
A request to commence annualised salary payments must be submitted to Human Resources via Service Central. The staff member will be advised of the date the annualised salary payment will commence.
7. Revisions made to this Policy
Major, Minor or Editorial
1 July 2019
Updated to incorporate definition of Fractional employment as per Clause 6.5.3 of the Australian Catholic University Staff Enterprise Agreement 2017 – 2021.
The University may make changes to this policy from time to time to improve the effectiveness of its operation. In this regard, any staff member who wishes to make any comments about this policy are welcome to forward their suggestions to Human Resources.
8. Further Assistance
Any staff member who requires assistance in understanding this policy should first consult their Nominated Supervisor who is responsible for the implementation and operation of these arrangements in their work area. Should further information or advice be required staff should visit Service Central.