This policy has been developed in support of the provision for Australian Defence Force Reserves Leave for Academic and Professional Staff at ACU.
2. Policy Statement
The University recognises that from time to time staff may be involved in activities as members of the Australian Defence Force Reserves as outlined in this policy, and provides staff with leave to participate in these activities.
3. Policy Purpose
This policy informs staff members of their entitlement to Australian Defence Force Reserves Leave and its application at ACU.
4. Application of Policy
This policy applies to all continuing and fixed term staff of the University who are covered by the provisions of the Australian Catholic University Staff Enterprise Agreement, 2017 – 2021 (the Agreement). Staff engaged for a specific fraction of a full-time appointment shall be entitled to the amount of leave available on a pro-rata basis relative to that staff member’s fraction of employment.
Australian Defence Force Reserves leave encompasses leave to undertake duties associated with membership of the Australian Defence Force Reserves such as:
Attendance at a school and/or class or course of instruction
5.1 A staff member is entitled to access up to ten (10) days in each calendar year of Australian Defence Force Reserves leave, when the activity falls on the staff member’s normal day of work. Australian Defence Force Reserves leave is not cumulative.
5.2 A staff member is entitled to access up to an additional twelve (12) weeks Australian Defence Force Reserves leave subject to a successful application to the Federal Government’s Employer Support Payment Scheme (ESPS).
5.3 Where a staff member requires additional leave for Australian Defence Force Reserves purposes, the staff member may apply for Annual Leave, Long Service Leave or Leave Without Pay. Such leave will only be granted where the staff member concerned is eligible for the category of leave they wish to apply for and the requested leave covers a period of time that is mutually convenient to the University and the staff member. While this additional leave will not be granted by the University in circumstances where it is not operationally convenient to do so, the approval of a request for additional leave will not be unreasonably withheld.
All approvals of decisions must be made in accordance with the relevant University Delegations.
7.1 At the start of each working year, a staff member should notify their Supervisor of the anticipated Australian Defence Force Reserves service commitment for the next twelve (12) months, even when specific dates are unknown. Once specific dates are available, staff should notify their supervisor at the earliest practicable opportunity and apply for leave as detailed below.
7.2 An application for leave as detailed in section 5.1 of this policy should be submitted for approval to the nominated supervisor via Staff Connect, and the application must indicate the type of Australian Defence Force Reserves duties proposed. Supporting documentation such as a statement from the military reserve authority or other relevant documentation must be included with the leave application for the supervisor to check and approve.
If approved, the nominated supervisor will approve the leave request via Staff Connect which will workflow to Human Resources. If not approved, the nominated supervisor must advise the staff member of the decision.
7.3 An application for the additional Australian Defence Force Reserves leave as detailed in section 5.2 of this policy should be submitted on the ESPS Employer’s Claim Form, available on the Defence Reserves Support website. The staff member should complete the relevant sections of the claim form and provide this form to their nominated supervisor to forward to Human Resources at HR@acu.edu.au. Human Resources will complete the ESPS Employer’s Claim Form and submit it to the ESPS staff in the Service (Navy, Army or Air Force) to which the staff member belongs.
If a staff member’s application for an Employer Support Payment is successful Australian Defence Force Reserves leave will be processed by Human Resources.
If a staff member’s application for an Employer Support Payment is not successful a staff member must utilise accrued Annual Leave or Long Service Leave, or Leave Without Pay as detailed in section 5.3 of this policy. An application for such leave should be submitted for approval via Staff Connect. If no such request is received Leave Without Pay will be processed.
8. Policy Review
The University may make changes to this policy from time to time to improve the effectiveness of its operation. In this regard, any staff member who wishes to make any comments about this Policy may forward their suggestions to Human Resources.
9. Further Assistance
Any staff member who requires assistance in understanding this policy should first consult their nominated supervisor who is responsible for the implementation and operation of these arrangements in their work area. Should further information or advice be required staff should visit Service Central.