The University uses Technology One (TechOne) as its Finance System.
TechOne supports the University’s financial activities including electronic purchase orders, workflow document approval and commitment reporting.
ACU staff are encouraged to read the TechOne FAQs, and the User Guide and Resources. Please see below the Chart of Accounts that is used at ACU. This will give you an understanding of the relevant codes when using TechOne for financial tasks.
Chart of Accounts:
The ACU Chart of Accounts consists of the following components:
The full account string must be supplied every time a transaction is posted to the ledger.
The Entity codes available are:
NSW North Sydney
NSW State Wide
VIC State Wide
Project codes are used to capture income and expenses for reporting purposes
Project codes have six digits
All users must familiarize themselves with the relevant project codes for their area
Source of Funds (SOF) detail how Project codes are funded
This component is determined when Project codes are created
Only valid Project-SOF combinations can be used
Common SOF examples are listed below
Source of Funds
Funded from the Operating Budget
Operating OH Tracked
Funded from the Operating Overhead Budget
NonOp Tied Projects
The Activity code is currently not being used. The default code is 9999.
Categorises the nature of the transaction for Financial Accounting and Reporting purposes. Look at the TechnologyOne - Natural Account Guide to see the full list of Natural Account codes.
Organisation Unit Hierarchy - TechOne
The latest most up-to-date organisation hierarchy is available on SharePoint (this will assist you with looking up Project +Source of Funds codes).
Policy applies to
Date of Last Revision
Effective Date of Last Revision
* Unless otherwise indicated, this policy will still apply beyond the review date.